INDUSTRY
TIMELINE
INDUSTRY
TIMELINE
EULAR 2026 | INDUSTRY TIMELINE
Date | Topic | Details |
Thursday, 3 July 2025
| Hotel allocation for the congress | EULAR will share the list of hotels contracted by Congrex, offering preferential conditions and rates for our Corporate Supporters.
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Date | Topic | Details |
Thursday, 28 August 2025
| Deadline for: Hotel allocation for the congress | Remember to share your hotel preferences with Congrex. |
Date | Topic | Details |
Week of 1 September 2025 | EULAR 2026 Corporate Members Ranking Company shared folder | EULAR will send out to Corporate Members the:
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Week of 8 September 2025 | Investment Opportunities (IO) Manual Venue Layout Code of Practice Site Visit & Sales Day Agenda Corporate Site Visit & Sales Day | EULAR will send out to Corporate Members the:
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Thursday, 11 September 2025 | Consultation Hours Topic: Timeline | EULAR will offer a consultation hour to answer open questions on the Timeline on Thursday, 11 September at 15:00 CEST. |
Thursday, 25 September 2025 | Deadline for: RSVP to Corporate Site Visit and Corporate Sales Day at the Excel London | Please RSVP for the Corporate Site Visit (16 & 17 October 2025) and Corporate Sales Day (17 October 2025). |
As of Thursday, 25 September 2025 | Consultation Hours Topic: IO Manual | EULAR will offer consultation hours to answer open questions on the IO manual on Thursdays at 15:00 CEST:
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Date | Topic | Details |
Wednesday, 1 October 2025 | Abstract Submission Open | Abstract submission is now open for all. Please check the website for more information. Deadline: Thursday, 15 January 2026. |
Thursday, 16 & Friday, 17 October 2025 | Corporate Site Visit of the Excel London | EULAR is please to welcome all corporate representatives who have RSVPed for either one day of this onsite visit. |
Friday, 17 October 2025 | Corporate Sales Day at the Excel London | Official start of the Corporate Sales onsite at the Excel London for EULAR 2026. |
Week of 27 October 2025 | Booking Form (IO Manual) | Corporates will receive the Booking Form (IO Manual). This is to be signed and returned to EULAR by deadline: Thursday, 27 November 2025. |
As of week of 27 October 2025 | Invoice Contact Form SS & CtE information template Speaker Licence Agreement Company details and logo | Upon receiving the signed Booking Form, EILAR will send the:
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Friday, 31 October 2025 | Sales for registration to the EULAR Congress | Registration for the congress is now open to all on the official website.
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Date | Topic | Details |
Thursday, 27 November 2025 | Deadline for: Signed Booking Form (IO Manual) End of sales priority for EULAR Corporate Members | Corporates to submit the signed Booking Form (IO Manual) to secure the purchases. Final day of IO sales priority to EULAR Corporate Members.
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Date | Topic | Details |
Monday, 1 December 2025 | Sales to EULAR corporate non-members now open | Congress investment sales are now open for EULAR corporate non-members. |
Thursday, 4 December 2025 | Deadline for: Contact Form | Moving forward, EULAR will only communicate with accredited contacts stated on the contact form. |
Date | Topic | Details |
Week of 12 January 2026 | Exhibition Technical Manual (ETM) Online Booking System (OBS) Guide Satellite Symposium (SS) & Consult the Expert (CtE) Guide | EULAR will send out to Corporates the:
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Thursday, 15 January 2026 | Deadline for: Abstracts Submission | Last day for all abstracts to be submitted. |
As of Thursday, 22 January 2026 | Consultation hours Topic: Satellite Symposium (SS) & Consult the Expert (CtE) | EULAR will offer consultation hours to answer open questions on SS & CtE at 15:00 CET on:
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| As of Thursday, 29 January 2026 | Consultation hours Topic: Exhibition Services | EULAR will offer consultation hours to answer open questions on Exhibition Services on Thursdays at 15:00 CET:
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Date | Topic | Details |
Week of 9 February 2026 | Branding & advertising items: production specifications | EULAR will send the production specifications (bleed, crop space, resolution, format, etc). Deadline to finalise the artworks is Thursday, 9 April 2026. |
Week of 18 February 2026 | Invitation to the General Assembly | EULAR Corporate Members will receive an invitation to the EULAR General Assembly. Deadline is Monday, 30 March 2026. |
Thursday, 19 February 2026 | Deadline for: Satellite Symposium (SS) and Consult the Expert (CtE) information template | Last day to submit SS & CtE information template in the EULAR shared folder. |
Date | Topic | Details |
Thursday, 12 March 2026 | Updated Satellite Symposia (SS) & Consult the Expert (CtE) Guide with stage setup | EULAR will share a more detailed guide with all information of the onsite stage setup. |
Week of 16 March 2026 | Industry sessions up on the EULAR congress website | All approved industry sessions will be put up on the EULAR congress website with a link to the session details provided. |
Thursday, 19 March 2026 | Consultation hour Topic: Detailed room set-up of SS & CtE | EULAR will offer Consultation Hour to answer open questions on detailed room set-up of SS & CtE on Thursday, 19 March 2026 at 15:00 CET. |
Monday, 30 March 2026 | Deadline for: EULAR 2026 General Assembly | RSVP for EULAR 2026 General Assembly. |
Monday, 30 March – Thursday, 16 April 2026 | Personalised Consultation Hour | EULAR will offer a personalised consultation hour to review the information for each Satellite Symposium. |
Date | Topic | Details |
Thursday, 9 April 2026 | EULAR 2026 Congress Debrief Meeting | Invitation to the EULAR 2026 Congress Debrief Meeting. |
Thursday, 9 April 2026 | Deadline for: Artworks of all investment items
Company information | All artwork items to be submitted in the EULAR shared folder. This includes all:
Review and confirm your Company information and logo. |
Thursday, 23 April 2026 | Deadline for: EULAR 2026 Online Booking System (OBS) orders Additional add-ons with M-Events Technical booth plan | Deadline for furniture and fittings orders via EULAR OBS. A surcharge of 25% for orders placed after Thursday, 23 April 2026, 23:59 CEST. Deadline to order additional add-ons with M-Events. A surcharge of 50% for orders placed after Thursday, 23 April 2026, 23:59 CEST. Deadline to submit the technical booth plan for general approval. |
Date | Topic | Detail |
Thursday, 7 May 2026 | Deadline for: EULAR 2026 Congress Debrief Meeting Speaker License Agreements Artworks for booth graphics | RSVP for the EULAR 2026 Congress Debrief. All signed Speaker License Agreements to be uploaded in the EULAR shared folder. Deadline to submit the artworks for booth graphics. |
Thursday, 14 May 2026 | Deadline for: Catering Freight, Clearing and Loading Order Form EULAR 2026 Online Booking System (OBS) | Deadline to order catering service for booths, Corporate Meeting Rooms and Satellite Symposia. Deadline to send Freight, Clearing and Loading Order Form to Merkur. Deadline for furniture and fittings orders via EULAR OBS. Surcharge of 50% for orders placed after Thursday, 14 May 2026, 23:59 CEST; to be made via manual booking by contacting exhibitionservices@eular.org. The OBS will be closed as of Friday, 15 May 2026.
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Thursday, 21 May 2026 | Deadline for: Exhibitor Passes Shipment to advanced warehouse Lighting trusses Evaluation & polling questions
| Deadline to register your exhibitor passes + to order additional ones if needed. Deadline to ship to advanced warehouse.
Deadline to order lighting trusses for exhibition booth.
Last day to submit the evaluation & polling questions in the EULAR shared folder for your Satellite Symposium (changes can only be made onsite after the deadline). |
Date | Topic | Details |
Monday, 1 June 2026 | Deadline for: Presentation slide decks upload | Last day (by 23:59 CEST) to upload the individual speaker Satellite Symposium presentation slide deck in the system (changes can only be made on-site after this deadline). |
Wednesday, 3 June 2026 | EULAR 2026 General Assembly Meeting
| A representative from each corporate member is invited to join the EULAR 2025 General Assembly meeting. Time and location TBC. |
Wednesday, 3 June – Friday, 5 June 2026 | Satellite Symposium (SS) and Consult the Expert (CtE) rehearsals | EULAR will offer one rehearsal per SS and CtE in the actual session room booked. |
Saturday, 6 June 2026 | EULAR 2026 Corporate Members Congress Debrief | Corporate representatives are invited for light refreshments and a congress debriefing. Time and location TBC. |
Saturday, 8 June – Thursday, 2 July 2026 | Recordings of the Satellite Symposia on the On-Demand platform | Review your recording in the system, edit and re-upload if needed, and email us your approval to display it on the On-Demand platform. Deadline is Thursday, 2 July 2026. Note: we will not upload any symposia until we receive your approval. |
Monday, 8 June – Wednesday, 31 December 2026 | EULAR On-Demand platform | The EULAR On-Demand platform will be available as of Monday, 8 June and will remain accessible until Wednesday, 31 December 2026 at 23:59 CET. |
Date | Topic | Details |
Thursday, 2 July 2026 | Deadline for: Recordings upload | Last day to approve the recordings for upload to the EULAR On-Demand platform. |