INDUSTRY
TIMELINE
INDUSTRY
TIMELINE
EULAR 2025 | INDUSTRY TIMELINE
Date | Topic | Details |
Thursday, 15 August 2024
| RSVP Site Visit & Corporate Sales Day at FIRA Gran Via in Barcelona Timeline for Corporate Members 2025 Corporate Ranking Consultation Hours [Topic: Timeline] | EULAR will send out the following:
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Thursday, 22 & 29 August 2024 | Consultation Hours Topic: Timeline | EULAR will offer consultation hours to answer open questions on the Timeline on Thursdays at 15:00 CEST: 22 & 29 August 2024 |
Thursday, 29 August 2024 | Deadline for: RSVP to Corporate Site Visit & Corporate Sales Day | Please RSVP for the Site Visit (24 & 25 September 2024) and Sales Day (26 September 2024). |
Date | Topic | Details |
Week of 2 September 2024 | Investment Opportunities (IO) Manual Venue Layout Code of Practice Site Visit & Sales Day Agenda Hotel list for the congress Consultation Hours [Topic: IO Manual] | EULAR will send out to Corporate Members the:
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Thursday 5, 12 & 19 September 2024 | Consultation Hours Topic: IO Manual | EULAR will offer consultation hours to answer open questions on the IO Manual on Thursdays at 15:00 CEST: 5, 12 & 19 September 2024 |
Tuesday, 24 & Wednesday, 25 September 2024 | In Barcelona: Corporate Site Visit of the congress centre | EULAR is pleased to welcome all corporate representatives who have RSVPed for either one day of this onsite visit. |
Thursday, 26 September 2024 | In Barcelona: Corporate Sales Day | Official start of the Corporate Sales onsite in Barcelona for EULAR 2025. |
Week of 30 September 2024 | Booking Form (IO Manual) | Corporates will receive the Booking Form (IO Manual). This is to be signed and returned to EULAR by deadline: Thursday, 31 October 2024. |
As of Monday 30 September 2024 | Invoice Contact Form SS & CtE information template Speaker licence agreement Company details & logo | Upon receiving the signed Booking Form, EULAR will send the:
|
Date | Topic | Details |
Tuesday, 1 October 2024 | Registration ticket prices
Abstracts submission Open
| Ticket prices for EULAR 2025 will be published to all on the website. Note: Sales starts only on 1 November 2024. Abstracts submission is now open for all. Please check the website for more information, deadline: Wednesday, 15 January 2025. |
Thursday, 31 October 2024
| Deadline for: Signed Booking Form (IO Manual) End of sales priority to EULAR Members | Corporates to submit the signed Booking Form (IO Manual) to secure the purchases. Final day of IO sales priority to EULAR Corporate Members. |
Date | Topic | Details |
Friday, 1 November 2024 | Sales for registration ticket. | Registration ticket sales open to all on the website.
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Week of 4 November 2024 | Sales to EULAR Corporate Non-Members. | Congress investment sales open for EULAR Corporate Non-Members.
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Date | Topic | Details |
Thursday, 5 December 2024 | Deadline for: Contact Form | All contact forms including 2 main contacts for EULAR OBS should be uploaded in the EULAR shared folder for EULAR to accredit contacts. Note: moving forward, EULAR will only communicate with accredited contacts stated on the contact form. |
Thursday, 12 December 2024 | Consultation Hours: Topic: Exhibition Services Topic: Satellite Symposium (SS) & Consult the Expert (CtE) | Link to the Consultation Hours [Topic: Exhibition Services] [Topic: SS & CtE] in January 2025. |
Date | Topic | Details |
Week of 13 January 2025 | Exhibition Technical Manual Satellite Symposium (SS) & Consult the Expert (CtE) Guide | The EULAR 2025 Exhibition Technical Manual will be shared with all companies. EULAR will send the SS & CtE guide to all Corporates. |
Wednesday, 15 January 2025 | Deadline for: Abstracts Submission | Last day for all abstracts to be submitted. |
Thursday, 23 January, Monday, 3 February & Thursday, 20 February 2025 | Consultation Hours Topic: Satellite Symposium (SS) & Consult the Expert (CtE) | EULAR will offer Consultation Hours to answer open questions on SS & CtE at 15:00 CET on:
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Thursdays, 30 January – 13 March 2025 | Consultation Hours Topic: Exhibition Services | EULAR will offer Consultation Hours to answer open questions on Exhibition Services on Thursdays at 15:00 CET:
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Date | Topic | Details |
Week of 17 February 2025 | Invitation to the General Assembly
Branding & advertising items: production specifications | EULAR Corporate Members will receive an invitation to the EULAR General Assembly. Deadline is Thursday, 27 March 2025. EULAR will send the production specifications (bleed, crop space, resolution, format, etc). Deadline to finalise the artworks is Thursday, 17 April 2025. |
Thursday, 27 February 2025 | Deadline for: Satellite Symposium (SS) and Consult the Expert (CtE) information template Additional build-up day | Last day to submit SS & CtE information template in the EULAR shared folder. Order an additional build-up day (Friday/ Saturday) |
Date | Topic | Details |
Thursday, 20 March 2025 | Updated Satellite Symposia (SS) & Consult the Expert (CtE) Guide with stage setup Consultation Hours: Topic: Detailed room set-up | EULAR will share a more detailed guide with all information of the onsite stage setup. EULAR will offer Consultation Hour to answer open questions on detailed room set-up of SS & CtE on Thursday, 20 March 2025 at 15:00 CET. |
Week of 24 March 2025 | Industry sessions up on the EULAR congress website | All approved industry sessions will be put up on the EULAR congress website with a link to the session details provided. |
Monday, 24 March – Thursday, 24 April 2025 | Personalised Consultation Hour | EULAR will offer a personalised consultation hour to review the information for each Satellite Symposium. |
Thursday, 27 March 2025 | Deadline for: Company information EULAR 2025 General Assembly | Review and confirm your Company information and logo. RSVP for EULAR 2025 General Assembly. |
Date | Topic | Details |
Thursday, 10 April 2025 | EULAR 2025 Congress Debrief | Invitation to the EULAR 2025 Congress Debrief. |
Thursday, 17 April 2025 | Deadline for: Artworks of all investment items
| All artwork items to be submitted in the EULAR shared folder. This includes all:
|
Thursday, 24 April 2025 | Deadline for: EULAR 2025 Online Booking System (OBS) orders Additional add-ons with M-Events Technical booth plan | Deadline for furniture and fittings orders via EULAR OBS. A surcharge of 25% for orders placed after Thursday, 24 April 2025, 23:59 CEST. Deadline to order additional add-ons with M-Events. A surcharge of 50% for orders placed after Thursday, 24 April 2025, 23:59 CEST. Deadline to submit the technical booth plan for general approval. |
Date | Topic | Detail |
Thursday, 15 May 2025 | Deadline for: EULAR 2025 Congress Debrief Speaker License Agreements Artworks for booth graphics | RSVP for the EULAR 2025 Congress Debrief. All signed Speaker License Agreements to be uploaded in the EULAR shared folder. Deadline to submit the artworks for booth graphics. |
Monday, 19 May 2025 | Deadline for: Catering Additional Exhibitor Passes | Deadline to order catering service for booths, Hospitality Suites, Hospitality Meeting Rooms and Satellite Symposia. Deadline to order exhibitor passes. |
Wednesday, 21 May 2025 | Deadline for: Freight, Clearing and Loading Order Form | Deadline to send Freight, Clearing and Loading Order Form to Merkur. |
Thursday, 22 May 2025 | Deadline (II) for: EULAR 2025 Online Booking System (OBS) Deadline for: Evaluation & polling questions | Deadline for furniture and fittings orders via EULAR OBS. The OBS will be closed as of Friday, 23 May 2025. Surcharge of 50% for orders placed after Thursday, 22 May 2025, 23:59 CEST; to be made via manual booking by contacting exhibitionservices@eular.org. Last day to submit the evaluation & polling questions in the EULAR shared folder for your Satellite Symposium (changes can only be made onsite after the deadline). |
Week of 26 May 2025 | Accreditations | EULAR will send out the status notification of UEMS-EACCME, MedTech Europe & AIFA Accreditations. |
Wednesday, 28 May 2025 | Deadline for: Shipment to advanced warehouse | Deadline to ship to advanced warehouse |
Thursday, 29 May 2025 | Deadline for: Lighting trusses | Deadline to order lighting trusses for exhibition booth |
Date | Topic | Details |
Monday, 9 June 2025 | Deadline for: Presentation slide decks upload | Last day (by 23:59 CEST) to upload the individual speaker Satellite Symposium presentation slide deck in the system (changes can only be made on-site after this deadline). |
Wednesday, 11 June 2025 | EULAR 2025 General Assembly Meeting
| A representative from each corporate member is invited to join the EULAR 2025 General Assembly meeting. Time and location TBC. |
Wednesday, 11 June – Friday, 13 June 2025 | Satellite Symposium (SS) and Consult the Expert (CtE) rehearsals | EULAR will offer one rehearsal per SS in the actual session room booked. A similar service will be offered for CtE sessions. |
Saturday, 14 June 2025 | EULAR 2025 Congress Debrief | Corporate representatives are invited for light refreshments and a congress debriefing. Time and location TBC. |
Saturday, 14 June – Thursday, 10 July 2025 | Recordings of the Satellite Symposia on the On Demand platform | Review your recording in the system, edit and upload it if needed, and email us your approval to have it displayed on the On Demand platform. Note: we will not upload any symposia until we receive your approval. Deadline is Thursday, 3 July 2025. |
Monday, 16 June – Wednesday, 31 December 2025 | EULAR On-Demand platform | The EULAR On-Demand platform will be available shortly after the congress ends and will remain accessible until Wednesday, 31 December 2025 at 23:59 CET. |
Date | Topic | Details |
Thursday, 3 July 2025 | Deadline for: Recordings upload | Last day to approve the recordings for upload to the EULAR On-Demand platform. |