INDUSTRY
TIMELINE
EULAR 2026 | INDUSTRY TIMELINE
Date | Topic | Details |
Thursday, 3 July 2025
| Hotel allocation for the congress | EULAR will share the list of hotels contracted by Congrex, offering preferential conditions and rates for our Corporate Supporters.
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Date | Topic | Details |
Thursday, 28 August 2025
| Deadline for: Hotel allocation for the congress | Remember to share your hotel preferences with Congrex. |
Date | Topic | Details |
Week of 1 September 2025 | EULAR 2026 Corporate Members Ranking Corporate Site Visit & Sales Day | EULAR will send out to Corporate Members the:
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Thursday, 4 September 2025 | Consultation Hours Topic: Timeline | EULAR will offer a consultation hour to answer open questions on the Timeline on Thursday, 4 September at 15:00 CEST. |
Week of 8 September 2025 | Investment Opportunities (IO) Manual Venue Layout Code of Practice Company shared folder Corporate Site Visits & Sales Day | EULAR will send out to Corporate Members the:
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As of Thursday, 11 September 2025 | Consultation Hours Topic: IO Manual | EULAR will offer consultation hours to answer open questions on the IO Manual on Thursdays at 15:00 CEST:
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Thursday, 25 September 2025 | Deadline for: RSVP to Corporate Site Visit and Corporate Sales Day at the Excel London | Please RSVP for the Corporate Site Visit (16 & 17 October 2025) and Corporate Sales Day (17 October 2025). |
Date | Topic | Details |
Wednesday, 1 October 2025 | Abstract Submission Open | Abstract submission is now open for all. Please check the website for more information. Deadline: Thursday, 15 January 2026. |
Thursday, 16 & Friday, 17 October 2025 | Corporate Site Visit of the Excel London | EULAR is please to welcome all corporate representatives who have RSVPed to the onsite visit. |
Friday, 17 October 2025 | Corporate Sales Day at the Excel London | Official start of the Corporate Sales onsite at the Excel London for EULAR 2026. |
Week of 27 October 2025 | Booking Form (IO Manual) | Corporates will receive the Booking Form (IO Manual). This is to be signed and returned to EULAR by deadline: Thursday, 27 November 2025. |
As of week of 27 October 2025 | Invoice Contact Form SS & CtE information template Speaker Licence Agreement Company details and logo | Upon receiving the signed Booking Form, EULAR will send the:
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Friday, 31 October 2025 | Registration to the EULAR Congress is now open | Registration for the congress is now open to all on the EULAR Congress website.
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Date | Topic | Details |
Thursday, 27 November 2025 | Deadline for: Signed Booking Form (IO Manual) End of sales priority for EULAR Corporate Members | Corporates to submit the signed Booking Form (IO Manual) to secure the purchases. Final day of IO sales priority to EULAR Corporate Members.
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Date | Topic | Details |
Monday, 1 December 2025 | Sales to EULAR corporate non-members now open | Congress investment sales are now open for EULAR corporate non-members. |
Thursday, 11 December 2025 | Deadline for: Contact Form | Moving forward, EULAR will only communicate with accredited contacts stated on the contact form. |
Date | Topic | Details |
Week of 12 January 2026 | Satellite Symposium (SS) & Consult the Expert (CtE) Guide | EULAR will send out to Corporates the:
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Thursday, 15 January 2026 | Deadline for: Abstracts Submission | Last day for all abstracts to be submitted. |
As of Wednesday, 21 January 2026 | Consultation hours Topic: Satellite Symposium (SS) & Consult the Expert (CtE) | EULAR will offer consultation hours to answer open questions on SS & CtE at 15:00 CET on:
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| As of Monday, 26 January 2026 | Exhibition Technical Manual (ETM) Consultation hours Topic: Exhibition Services | EULAR will send out to Corporates the:
EULAR will offer consultation hours to answer open questions on Exhibition Services on Thursdays at 15:00 CET:
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Date | Topic | Details |
Week of 9 February 2026 | Branding & advertising items: production specifications | EULAR will send the production specifications (bleed, crop space, resolution, format, etc). Deadline to finalise the artworks is Thursday, 9 April 2026. |
Week of 18 February 2026 | Invitation to the General Assembly | EULAR Corporate Members will receive an invitation to the EULAR General Assembly. Deadline is Monday, 30 March 2026. |
Thursday, 19 February 2026 | Deadline for: Satellite Symposium (SS) and Consult the Expert (CtE) information template | Last day to submit SS & CtE information template in the EULAR shared folder. |
Week of 23 February 2026 | Online Booking System (OBS) / Webshop | Designated exhibitors will receive access to the OBS. |
Date | Topic | Details |
Tuesday, 3 March 2026 | Deadline for: Additional Booth Buildup day | Exhibitors to indicate if they require an additional build-up day: Friday & Saturday or Saturday only
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Week of 16 March 2026 | Industry sessions up on the EULAR congress website Abstract results Updated Satellite Symposia (SS) & Consult the Expert (CtE) Guide with stage setup | All approved industry sessions will be put up on the EULAR congress website with a link to the session details provided. Announcement of Abstract results and Abstract titles published online. EULAR will share a more detailed guide with all information of the onsite stage setup. |
Thursday, 19 March 2026 | Consultation hour Topic: Detailed room set-up of SS & CtE | EULAR will offer Consultation Hour to answer open questions on detailed room set-up of SS & CtE on Thursday, 19 March 2026 at 15:00 CET. |
Monday, 24 March – Thursday, 16 April 2026 | Personalised Consultation Hour | EULAR will offer a personalised consultation hour to review the information for each Satellite Symposium. |
Monday, 30 March 2026 | Deadline for: EULAR 2026 General Assembly | RSVP for EULAR 2026 General Assembly. |
Date | Topic | Details |
| Thursday, 2 April 2026 | Deadline for: Submit exhibition booth plans | Deadline to submit exhibition booth plans for approval (Submission of technical plans) |
| Wednesday, 8 April 2026 | Deadline for: Order exhibition services in the OBS Order Industry session upgrades in the OBS | Deadline to
order exhibition services for Exhibition, Hospitality Suites, and
Corporate Meeting Rooms in the OBS
without surcharge (after this deadline, a surcharge of 25% will be applied). Deadline to order Industry session upgrades in the OBS (after this date, requests must be sent to M-Events and will be subject to availability and a 50% surcharge). |
Thursday, 9 April 2026 | EULAR 2026 Congress Debrief Meeting | Invitation to the EULAR 2026 Congress Debrief Meeting. |
Thursday, 9 April 2026 | Deadline for: Artworks of all investment items
| All artwork items to be submitted in the EULAR shared folder. This includes all:
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Monday, 20 April 2026 | Deadline for: Catering | Deadline to order catering service for booths, Hospitality Suites, Corporate Meeting Rooms and Satellite Symposia. |
Thursday, 30 April | Deadline for: Company details | Review and confirm your company details in the CMS. |
Date | Topic | Detail |
Friday, 1 May 2026 | Deadline for: Rigging | Deadline to order trusses for exhibition booth. |
Thursday, 7 May 2026 | Deadline for: EULAR2026 Online Booking System (OBS) Artworks for booth graphics Speaker License Agreements | Deadline to order exhibition services in the OBS without onsite surcharge (after this deadline an additional onsite order fee of 25% will be applied) Deadline to submit the artworks for booth graphics
All signed Speaker License Agreements to be uploaded in the EULAR shared folder. |
Friday, 8 May 2026 | M-anage access for industry sessions | Deadline to submit the form designating the two company representatives who will be responsible for uploading the Satellite Symposium slide decks and downloading the Symposium and Consult the Expert recordings.
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Wednesday, 13 May 2026 | Deadline for: Freight, Clearing and Loading Order Form Evaluation & polling questions EULAR 2026 Online Booking System (OBS) | Deadline to send Freight, Clearing and Loading Order Form to Merkur. Last day to submit the evaluation & polling questions in the EULAR shared folder for your Satellite Symposium (changes can only be made onsite after the deadline). Deadline for furniture and fittings orders via EULAR OBS. The OBS will be closed as of Wednesday, 13 May 2026 at 23:59 CEST. Passed that deadline, please contact exhibitionservices@eular.org for any additional requests (surcharge may apply). |
Wednesday, 20 May 2026 | Deadline for: Exhibitor Passes Shipment to advanced warehouse | Deadline to register and order exhibitor passes. Deadline of arrival at advanced warehouse |
Date | Topic | Details |
Monday, 1 June 2026 | Deadline for: Presentation slide decks upload | Last day (by 23:59 CEST) to upload the individual speaker Satellite Symposium presentation slide deck in the system (changes can only be made on-site after this deadline). |
Wednesday, 3 June 2026 | EULAR 2026 General Assembly Meeting
| A representative from each corporate member is invited to join the EULAR 2026 General Assembly meeting. Time and location TBC. |
Wednesday, 3 June – Friday, 5 June 2026 | Satellite Symposium (SS) and Consult the Expert (CtE) rehearsals | EULAR will offer one rehearsal per SS and CtE in the actual session room booked. |
Saturday, 6 June 2026 | EULAR 2026 Corporate Members Congress Debrief | Corporate representatives are invited for light refreshments and a congress debriefing. |
Saturday, 8 June – Thursday, 2 July 2026 | Recordings of the Satellite Symposia on the On-Demand platform | Review your recording in the system, edit and re-upload if needed, and email us your approval to display it on the On-Demand platform. Deadline is Thursday, 25 June 2026. Note: we will not upload any symposia until we receive your approval. |
From Monday, 8 June 2026 onwards | EULAR On-Demand platform | The EULAR On-Demand platform will be available as of Monday, 8 June. |
Thursday, 25 June 2026 | Deadline for: Recordings upload | Last day to approve the recordings for upload to the EULAR On-Demand platform. |
Date | Topic | Details |
Thursday, 9 July 2026 | Accomodation for EULAR 2027 | EULAR will send the hotel list to its Corporate Members for the EULAR 2027 Congress. |