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EULAR 2023 | Congress Abstract Submission 

EULAR invites you to submit an abstract to EULAR 2023, the European Congress of Rheumatology.

Every year EULAR invites abstract submitters from all over the globe to present their work at the European Congress of Rheumatology. In 2023, we are creating a Congress with fully onsite programme. With the Abstract-related programme, all accepted abstract for presentation will be mandated to travel and present physically in Milan.

Our esteemed Abstract topic chairs and reviewers will assess on the Top Abstracts that will be considered as Oral Abstracts, Poster Tours and Poster display which EULAR will require to be presented onsite.

Abstract submission

Regular Abstract submission opens on 1 October 2022 until 15 January 2023.

Submit / login


Online publication approx. two weeks prior to the congress

Please read all the instructions carefully before preparing and submitting your abstract.

 

Submission Guidelines

The guidelines have been revised on 30 September 2022.

 

  • Abstract submissions from first authors residing in Russia and/or Belarus are NOT allowed. They will not be considered for review. If such is the case, please refrain from submitting your abstract to EULAR 2023 Congress.
     
  • Abstracts can only be submitted online.
     
  • Abstracts should not be submitted if the following applies:
    • the abstract contains data that has been published or accepted for publication in a print or online journal.
    • the abstract contains data that was presented at a scientific meeting more than 12 months prior to EULAR 2023.
       
  • Presentation of an abstract or information thereof elsewhere between 1 September 2022 and 15 January 2023 is possible. This fact must be indicated on the submission form.
     
  • Presentation of an abstract elsewhere between 16 January 2023 and 16 March 2023 is possible, if acceptance is still pending at the time of the regular abstract submission deadline (usually mid of January). This fact must be indicated on the submission form. However, once the abstract has been accepted by EULAR it is automatically subject to the EULAR embargo rules.
     
  • Abstracts accepted for the congress are subject to the “EULAR Embargo rules”. With the submission of an abstract, the authors agree to the embargo rules.

  • Abstract submission must be in one of the different tracks:

A. Basic and translational research
B / C. Clinical topics by disease / area of research
D. Health Professionals in Rheumatology practice and clinical care research
E. Patient perspective / PARE research

The tracks are subdivided into 56 abstract topics. The correct category and topic must be selected to ensure correct scoring. The content of the abstract must be topic related.

  • We have introduced the use of “Keywords” in the submission process. All submitted Abstracts are mandated to select at least one and a maximum of 3 keywords in the list provided on the submission page. These “Keywords” should be related to your abstract.
     
  • Please ensure that your abstract does not contain spelling, grammatical or scientific errors, as it will be reproduced exactly as submitted. No proofreading will be done.
  • Submitted abstracts should only contain original data. Splitting of data originating from the same study across several abstracts and/or topics is not permitted and will lead to rejection of the abstracts.
     
  • The inclusion of trade names/brand names is NOT allowed in the abstract, including statistical programmes or other, unless this is peculiar and adds value to their work. The mentioning of agents/molecules must follow the scientific standard for publications.
     
  • For clinical abstract submissions, the presenting author can be any of the listed authors without affiliations to industry. For basic, translational and clinical studies below Phase 2, the presenting author can be any of the listed authors.
     
  • Conflict of interest: It is the intent of EULAR to provide high quality sessions focused on educational content that is free from commercial influence or bias. Thus, the submitting author of an abstract is requested to declare any potential conflicts of interest for all authors during the abstracts' submission.

  • It is mandatory to use the abstract word template provided by the system. Please read all instructions carefully before preparing your abstract. We recommend limiting your abstract to 55 lines.
  • Counting towards the 3600 characters:
    • Abstract title (minimum 15, maximum 300 characters)
    • Headings and content of the abstract word template, structured into the following sections:

a. Background:
b. Objectives:
c. Methods:
d. Results:
e. Conclusions:
f. References:
g. Characters from table content including title and footnotes.

  • Characters not counted, but part of final abstract:

— Author first names, middle initials and last names
— Author affiliations
— Acknowledgements including working group
— Working group + "on behalf of" if entered
— Abstract number
— DOI (Declaration of conflict of interest)
— Invisible characters such as spaces

  • Tables (characters included count): A maximum of 1 table can be included in the abstract word template with the following criteria: Combined maximum number of columns: 12 / rows: 20
  • Graphs / Images: A maximum of 1 graph or 1 image each can be included. Tables turned into pictures/images are not accepted.
  • Abstracts can be re-edited and modified until the submission deadline

  • Abstracts will be reviewed blinded. The reviewers will judge the abstracts according to the scientific or clinical value, relevance to EULAR, suitability of methods to aims, conclusions confirmed by objective results, objectivity of statements, description of methods used, ethics, originality of work, standard of English and overall impression.
     
  • Abstract acceptance will be in one of these categories:
    • oral presentation, poster tour presentation, poster display only and publication only.
       
  • Should the abstract be selected for oral and poster tour presentation, the authors, represented by the presenting author will be required to sign an agreement to grant EULAR the right to record the presentation (audio and slide) and subsequently use it for educational purposes (with or without a fee). The full text of the agreement, the publication licence, can be found on the right side of the column.
     
  • Abstracts not adhering to these guidelines will be rejected. If you do not agree with any of these rules, you should not submit an abstract. The final decision about acceptance of an abstract will be taken by the EULAR Scientific Programme Committee. EULAR does not communicate, nor enter into correspondence on the reasons for acceptance/rejection of an abstract.

  • Accepted abstracts will be published in a supplement to the Annals of Rheumatic Diseases (ARD). Information on accepted abstracts (title and authors) will also be available online about two weeks prior to the congress. Published abstracts will be available in the EULAR Abstract Archive during and after the congress.
     
  • The submission of an abstract constitutes a formal commitment by the presenting author to present the abstract (if accepted) orally or as a poster in the session and the time assigned by the EULAR Scientific Programme Committee. We therefore recommend submitters of abstracts to register for the congress at the time of abstract submission.
  • Late edit process: Presenting author may be changed through the EULAR congress system by the abstract submitter no later than 03 April 2023.
     
  • If you need to withdraw your abstract, a written statement listing the reasons for this decision must be sent to the abstract help desk at congress.abs@eular.org no later than 18 March 2023.

  • Please note that all accepted publications for Oral, Poster Tour and Poster display presentations will be required to have the presenting authors present physically in Milan. If, unexpectedly, the presenting author is unable to attend the congress, he or she would need to assign a co-author to present the abstract onsite.
  • Only presenting authors are eligible for Travel Bursaries. Please note that bursary awards are strictly non-transferrable. Further information and guideline will be sent to the authors in due time.
  • Please note that Travel Bursary application opens on 1 Oct 2022 and closes on 31 January 2023. No further extension will be granted after the submission closes. Bursary can only be submitted via the online congress system.

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