Information on official hotels

MCI has reserved a large number of hotel rooms in various hotels in different price categories. The majority of hotels are located in the city centre but also in the surroundings of the congress venue, IFEMA Madrid. Madrid attracts many tourists. Hotel reservations will be made on a first come, first served basis.

Please book before 12 April 2017 in order to guarantee your booking.

For more than 9 rooms please contact eular.reg@mci-group.com
For bookings from 2 to 9 rooms, please use the small groups' button on the registration page.

Enquiries

Please address all enquiries, requests for additional information and changes or cancellations of room reservations directly to MCI.

EULAR 2017
c/o MCI SUISSE SA
9, Rue du Pré-Bouvier
CH 1242 Satigny
Geneva
Switzerland
Tel  +41 22 33 99 590
Fax  +41 22 33 99 631
eular.reg@mci-group.com
www.mci-group.com

Reservation and payments

For individual bookings (1 room), a deposit payment covering the first night is required with your reservation. Your booking will be confirmed upon receipt of your deposit. This prepaid deposit will be deducted from your hotel bill when checking out from the hotel.
For bookings of 2 rooms or more, the full payment is required to confirm your reservation.
Additional expenses such as mini-bar and telephone must be paid directly to the hotel when checking out.

Group reservations

Group reservations are managed by separate contracts. For bookings of more than 9 rooms, please contact MCI by email: eular.reg@mci-group.com.
All changes to hotel reservations will be handled by MCI.
Please do not contact the hotel directly.

Individual cancellation conditions

In the event of accommodation cancellation up to 11 May 2017 no cancellations fees will incur. From 12 May to 25 May 2017, 50% of one night will be billed. After 25 May 2017, no refunds will be possible.

Check-in/Check-out time

Hotel check-in time is 16:00. Please note that the hotel guarantees availability of the rooms from the official check-in time only. Should you wish to check-in earlier, extra costs may apply. Please contact MCI for more information. If arriving after 20:00, please notify MCI in advance.

Check-out time is 11:00. Should you wish to check-out later, extra costs may apply. Please contact MCI for more information.

Early check-ins and late check-outs cannot be guaranteed free of charge. Please contact MCI by email for more information.

Methods of payment

Payment of registration and hotel deposit must accompany the form and
may be made by

  • Credit card : EuroCard/MasterCard, Visa, American Express
  • Bank transfer to the following account:
    MCI Suisse SA - EULAR 2017
    UBS SA - CP 2600 - CH
    1211 Geneva 2 -  Switzerland
    Account no 240-369393.71L
    Clearing 240 - Swift UBSWCHZH80A
    IBAN CH18 0024 0240 3693 9371 L
    Mention: EULAR 2017 and the participant's name.
  • All costs are to be borne by the ordering customer
  • Payment by personal cheques cannot be accepted
  • All payments have to be made in Euro (€ EUR).
     

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Online registration

The online registration and hotel booking system is now open.

Please follow this link to register.

Official hotel list and map

Download as pdf

Madrid city transportation pass

The complimentary city transportation pass will be provided only to participants having booked one of the official hotels through MCI the official housing bureau. Please note that you may book rooms through a third party supplier if you are not interested in the official hotels available, however when booking rooms through this third party supplier, you cannot benefit from the transportation pass.